Software for architects
Practice management software for architects and architectural studios.
Fusion Flow gives architectural practices a Zoho-powered system for managing client enquiries, project pipelines, fee proposals, stage billing and referral relationships — keeping every project organised and every invoice on time.
Why architects choose Fusion Flow
The problem
What's holding most
architects back.
Enquiry to fee proposal conversion not tracked
Without a pipeline, architectural practices can't see which enquiries are at proposal stage, how many are outstanding or which have gone quiet without a follow-up.
Stage billing not triggered automatically
Architectural fee billing — concept, planning, technical, construction — is often delayed because it requires manual action at each stage completion.
Referral relationships not maintained systematically
Architects who receive referrals from developers, planning consultants and structural engineers but don't reciprocate and nurture those relationships see introductions slow down.
Project management scattered across email and spreadsheets
Tracking planning submissions, consultant appointments, client approvals and programme milestones across email and spreadsheets creates project risk.
What's included
Everything in your
Fusion Flow setup.
Project Pipeline
Track projects from initial enquiry through RIBA stages — with fee status, key milestones and client communications in one view.
Fee Proposal Management
Send fee proposals with stage breakdowns and follow up automatically if a client hasn't responded.
Stage Billing
Invoice triggers at RIBA stage completions through Zoho Books — ensuring fee income keeps pace with project delivery.
Client CRM
Every client with their project history, property portfolio and contact details in one searchable record.
Referral Management
Track referral sources — developers, agents, structural engineers — and maintain regular touchpoints.
Consultant Coordination
Log appointed consultants against each project with their contact details and outstanding information requests.
Get started
Set up in minutes —
or we'll do it for you.
Register your free Zoho trial
Start a free 15-day Zoho trial — no credit card, no commitment. Access the full platform immediately and configure it to your workflow, or follow our industry setup guides. Reach out any time if you have questions.
Start free Zoho trial (UK & EU) →- 15-day free trial, no credit card needed
- Full Zoho One suite — 45+ apps included
- Upgrade to a paid plan only when you're ready
- Based in the US? Sign up here →
Let us configure it for you
As authorised Zoho Partners, our team will configure Zoho precisely to your business — workflows, automations, pipelines and data migration all handled by us. Most businesses are live within 1–2 weeks.
Talk to our Zoho team →- Discovery call
- Configuration
- Data migration
- Training
- Go live & support
FAQs
Questions about Fusion Flow
for architects.
Can it track projects across all RIBA stages?
Yes. We configure the RIBA stage structure as your project pipeline — with appropriate fee triggers and client communications at each stage.
Can it manage both residential and commercial projects?
Yes. We configure separate project types for residential, commercial and public sector work.
Can it track planning application status?
Yes. We configure planning application records with submission dates, reference numbers and decision status linked to each project.
How long does setup take?
Most architectural practices are live within 2 weeks including project and client data migration.
How much does Zoho One cost?
Zoho One gives you the full suite of 45+ integrated business applications for around £37–£45 per user per month (depending on your plan and number of users). This includes a professional mailbox on your own domain — meaning most businesses can remove their Google Workspace or Microsoft 365 licence costs entirely. If your requirements are more specific, individual Zoho apps are available on free or lower-cost tiers. Most businesses find Zoho One extraordinary value compared to running separate tools for CRM, email, billing, documents and project management. Talk to our Zoho team to find the right plan for your business.
What's included in Zoho One?
Zoho One is an operating system for your entire business — 45+ fully integrated applications at one price. Here's what's included:
All apps are connected — data flows between CRM, finance, HR and support automatically. Talk to our team about how to get the most from Zoho One for your business.
Complete the picture
Software works best alongside
a great website and strong SEO.
Website for architects
Pixel Perfect — architecture studio websites with project portfolios and enquiry forms.
→SEO for architects
QuickFireSEO — rank for architect and architectural services searches in your area.
→Ads for architects
AdSpark — Google Ads targeting home extension and architecture project searches.
→Every project managed. Every invoice on time.
Fusion Flow gives architects a structured project pipeline, stage billing and referral management — built on Zoho.